Using forms in Numbers for iPad

As our school prepares to move to a brand new campus, I have had the ever-so-fun job of re-allocating our computers. This has not been an easy job as we have to dispose of old computers, move currently used and in good order computers and receive new computers and make sure that every one has a label with the correct room number on it.

One tool that has helped to make this job is the use of forms in Numbers on iPad. I suspect this is a little known feature of Numbers. I only discovered it when I browsed through the Getting Started document that is built-in with the Numbers app.

Basically, the way it works is that you create the spreadsheet that you’d like to collect data in. Your column headings become the form entry fields. When your table is complete you simply touch the plus tab at the top of the page and it gives you the option of a New Sheet or New Form. After selecting New Form, you are prompted to choose the reference table for the form and it does the rest. Now you have a very handy way to enter the data you’re collecting. A nice bonus is that when you change the cell format (ie. Words, numbers, date, check box, star rating, etc) it automatically changes the keyboard format to match.

What a time saver this has been for me. This is just one way to use forms. How can you see yourself using forms to collect information? Conferences with kids, assessment, meeting notes??? Please share your thoughts.


4 thoughts on “Using forms in Numbers for iPad

  1. This is GREAT! Thank you for sharing it. We have lots of teachers trying out Confer and other apps for gathering data while conferencing or teaching. Some like that, others aren’t finding it a good fit. I think this flexible solution may fit the bill.

    • Great! I hope it’s useful. The nice thing is that it saves partially filled forms too… unlike other tools like Google Docs where you need to submit the form for it to save and then it can’t be edited again. This way you can fill in what info you have and fill in more later on if needed.

  2. Pingback: Making the Most of gmail’s Priority Inbox | Ben Grundy: There's a World Out There

  3. hi. i am trying to share the form via email, but it sends the spreadsheet, not the actual form?
    how can i export only the form in pdf for example, and send it to someone??

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